Preparing a portion of the
business plan: A beginning balance sheet, pro-forma income statements, a
cash flow and break-even analysis.
The invoicing and accounts receivable functions fall under the domain
of this department. The accounting department must prepare invoices for
all charge sale transactions conducted on-line and at all trade fairs.
They maintain a list of all customers, the addresses, and contact
information, items purchased and charges for these items. They are
responsible for sending an invoice to each of these charge sale customers
and collecting the amount due.
The accounting department must prepare monthly payroll checks for each
employee, keep track of all payroll taxes and pay these taxes in a
timely manner.
All company bills must be paid by the accounting department each month
and a bank reconciliation prepared.
In addition, monthly financial statments must be prepared showing
monthly net income and current fiscal condition of the business.
Jobs in the Accounting Department
Branch Banker
Sets up employee and business checking accounts, maintains user names
and passwords, must attend branch banker training. Must do company banking
training. Must apply for business loan and deposit contract revenue each
month. Responsible for Visitor Accounts. Prints monthly bank statements
for company and all employees. Responsible for reconciling company bank
account. Verifies that all employees are paying monthly bills by 10th of
each month and issues late notices if not paid.
Payroll Specialist
Responsible for setting up payroll using W4s, having students fill out
automatic deposit form. monthly or bi-weekly deposits and payment of all
payroll taxes. Responsible for quarterly payroll tax returns. Must use
accounting program and complete accounting tutorials; determining bonus
calculations, and deductions for sick/vacation time.
Bookkeeper 1&2
Accounts payable and receivables (responsible for invoicing customers
and collections), paying all company bills, except payroll related bills,
on time, must use accounting program and complete accounting tutorials.
Develop invoice flowchart that gives step by step process for order from
receipt in sales to collection and filing in accounting.
Benicia High School Phone (707) 747-8325 1101 Military West Benicia, CA 94510
mailto: VE Teacher