Accounting Training

Chapter 9

Copyright ©Jerry Belch 2015
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Chapter 9 worksheet
Cash Receipts Journal
Bromley's Formal Wear Checkbook
Cash Payments Journal
Sales Journal
Purchases Journal
General Journal
Journalize your company's transactions
Chapter Test

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Accounting Terms in This Chapter
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Double-entry accounting
Source Documents
Purchases Journal
Cash Receipts Journal
Cash Payments Journal
Sales Journal
General Journal

Journalizing Tutorial

In the last two chapters we analyzed business transactions into their debit and credit parts. After you decide which account to debit and which one to credit, it is time to record these transactions into a journal. This process is called journalizing.
  • All business transactions should first be recorded in a journal.
  • The journal provides a chronological record of these transactions.
  • The recording of the debit and credit parts of each transaction is called double-entry accounting.
  • The source documents, such as invoices, checks, receipts are used to decide the debit and credit parts that are recorded in a journal.
  • Instead of recording all business transactions in one journal, specialized journals are used.
  • They save time because more than one person can journalize at the same time.
  • The number of journals depends on the type and nature of the business.
  • Each journal is used for a separate kind of transaction. For example,
  • Purchases journal is used to record purchase of merchandise on account.
  • The cash receipts journal is for recording all receipts of cash from cash sales and received on account.
  • Cash payments journal is used to record all checks and withdrawals.
  • The sales journal is for charge sales only.
  • The general journal is used for all other types of entries that do not fit into the other four.

At first this might seem a little confusing, but as we go thru the transactions, it will be easier to understand.
  • There are five journals.
  • Each represent transactions that are recorded in a particular journal.
  • Examine the transactions in the columns to the right, then click on the links above for that journal to see how these transactions were journalized using Excel spreadsheets.
  • The transactions are for Bromley's Formal Wear.
  • The business transactions and journals represent transactions for the month of November.
  • When deciding on which account is debited and which one is credited, we must use our chart of accounts.
  • Do not just make up account titles.
  • Look at the chart of accounts for Bromley's Formal Wear prior to completing these exercises.

Bromley's Formal Wear

Chart of Accounts

Account NumberAccount Name


112Accounts Receivable
113Furniture and Fixtures
114Accumulated Depreciation Furniture
115Office Supplies
116Other Assets
117Office Equipment
118Accumulated Depreciation Office Equipment
119Prepaid Insurance


211Notes Payable
212Accounts Payable
213Workers' Comp Payable
214Federal Income Tax Payable
215FICA Tax Payable
216Medicare Payable
217FUTA Payable
218SUTA Payable
219Sales Tax Payable
220SDI Payable
221State Income Tax Payable
222State Training Tax Payable


311Common Stock
312Retained Earnings


412Sales Returns
412Other Income


512Purchase Returns


611Salary Expense
612Rent Expense
613Repairs Expense
614Advertising Expense
615Supplies Expense
616Depreciation Expense
617Insurance Expense
618Miscellaneous Expense
619Payroll Taxes Expense
620Legal and Accounting expense
621Utilities Expense
622Alterations Expense
623Interest Expense
624Delivery Expense

Journalizing your company transactions

Now it is time to journalize your own company's business transactions.
  1. Decide on which month, November or December.
  2. Journalize all of your business transactions using the appropriate journal.
  3. You can clear the data from the worksheet, by selecting the cells that contain the data that your want of delete, then press Delete Key.
  4. All of the headings and formulas should remain intact.
  5. You may modify the spreadsheet jounals before entering in your own company's information or your may choose to prepare manual journals.

Cash Receipts Journal Template
Cash Payment Journal Template
Sales Journal Template
Purchases Journal Template
General Journal Template